// knowledge base

How a sales department works, in numbers

What we measure on real projects, and what market research shows. No sign-up, no email, no “leave your details to get the file”. Read it and do it yourself.

setup 4diagnostics 4with AI 2people 13metrics 19tools 4money 9oversight 8processes 11

setup

diagnostics

with AI

people

Which sales rep to let go

Before deciding about a person, rule out three things that look like a weak rep and are not.

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A rep's comp plan: making it pay to do what you need

The three parts of a comp plan, the proportions that work, and a scheme that produced 15% conversion at a $2000 deal size. Plus the usual mistakes.

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Hiring a sales rep: test them on real work

Why experienced sellers are not always better, how a test conversation is set up, and what a recording plus a scoring sheet gives you.

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The target candidate profile: where hiring starts

A profile describes conditions and requirements you can verify. What belongs in it and what has no place there.

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The job ad: what a candidate actually reads

The structure of a job ad that brings applications, and four things that stop strong candidates applying at all.

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The interview: questions that actually show you something

Ten questions a candidate answers with facts, and two questions that are not worth asking.

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Onboarding: a new rep's first thirty days

A week-by-week onboarding plan, what the person should be able to do at the end of each week, and why new reps fail to reach results.

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Training by sales stage: what a rep genuinely needs

The five stages of a conversation, the typical mistake at each, and how to teach on your own recordings.

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Objection training: understand first, answer second

The order of moves on an objection, why hard closing fails at mid and high deal sizes, and how to drill it every week.

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A sales rep's job description

How a job description differs from a set of rules, the seven blocks it needs, and how to stop it lying dead in a folder.

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A team lead: when you need one and what they do

The signs your head of sales can no longer keep up, what a team lead does, and the main mistake made when appointing one.

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Head of sales: what they are answerable for

Five areas of responsibility, the numbers to judge the role by, and why an owner cannot run the sales team for long.

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One-to-ones: the conversation that changes something

The structure of a thirty-minute meeting, three questions that work, and why a talk about results with no numbers goes nowhere.

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metrics

First response time: what every hour of silence costs

The average business replies to an enquiry after 42 hours. The one who replies in five minutes closes two and a half times more. How to measure yours.

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How many touches it takes to close a deal

Eight sales in ten close on the fifth touch or later. The average won deal takes 8.4. Reps stop earlier, and that is where the money sits.

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Sales cycle length: what is normal

The median B2B cycle is 84 days, and it has grown 22% in three years. What is normal for your deal size, and what exactly stretches it.

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How to calculate conversion so the number does not lie

The same company in the same month has a conversion rate of 7% and of 12%, depending on what you count as an enquiry and what you count as a sale. Our working definitions.

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Metric map: why a dashboard does not give you control

Having data and attractive charts is not the same as having control. What is missing is a fixed logic between metrics and decisions. How to build it.

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Metric tree: breaking revenue into things you can actually control

Three ways to decompose a headline metric, the tests a component and a driver must pass, and six criteria for deciding what to fix first.

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Vanity metrics: how to spot one and what to do about it

A vanity metric creates a feeling of progress and suggests no action. An eight-question test, and how to cure a metric and keep it.

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How to pick your key metric for a quarter

Eight questions that rule out unfit candidates, and one rule about speed: a metric slower than your planning horizon cannot be the key one.

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Average deal size: how to count it and how to lift it

Why the median is more honest than the mean, which three ways of lifting the average deal work in a sales team, and what goes wrong with them.

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LTV and repeat sales: money you have already paid for

A customer who buys a second time costs whatever the conversation costs. How to calculate LTV simply, and what to do with a base that stays silent.

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Receivables: selling is easy, collecting is harder

On instalments and split payments companies lose up to 40% of profit, because nobody collects the second part. How to build the process.

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Cost of sales: what your sales team should cost

How to calculate the cost of selling as a share of revenue, what to compare that figure with, and what it breaks down into.

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Loss reasons: how to collect statistics that mean something

«Too expensive» on 80% of records means loss reasons are not being collected. A working list of reasons, and how to get reps to fill it in.

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Plan versus actual: how to see a miss before month end

A monthly plan checked at the end of the month is not a tool. How to break it into weeks and drivers so you see the gap in week two.

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Funnel stages: how many you need, and the rule for them

A stage exists if the move to the next one depends on the rep's action and can be counted. Everything else is a status.

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Owner dashboard: what belongs on one screen

Three types of dashboard, the one-sheet-one-goal principle, and the set of numbers an owner can read in two minutes.

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Which numbers to track for every sales rep

Six numbers that show how a rep really works, and two more that only create the illusion of work.

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The cost of missed calls

A missed call costs what an enquiry costs in advertising, plus the margin on the deal that never happened. How to calculate your own figure.

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Sales KPIs: what to set for the rep, the head of sales and yourself

Ready sets of numbers for the rep, the head of sales and the owner, with formulas and benchmarks, how to tie money to them, and the list of KPIs worth removing.

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tools

money

When to quote the price

Until price has been said out loud, the conversation circles. The measurements that show it, and how to quote when a calculation is needed.

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Payment in parts: clearing the «I do not have the full sum» objection

Internal split payments run by the company itself, where the risk sits, and how to close it with a collections process.

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A micro-payment as a filter: who is a customer and who is just looking

Why you sell something for a token amount before an expensive product, and how that changes the way a rep works.

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Upselling into your base: money you have already paid for

How to break your base into segments, find the repeat-purchase window, and build a call list with a conversation script.

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Reviving a base: the people who showed interest and vanished

Why people vanish, what reason justifies going back to them, and how not to burn the base on your first round of calls.

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Outsourcing or in-house: which is actually cheaper

A comparison on four criteria, the point where an in-house team wins, and the main drawback of outsourcing nobody writes about.

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How to set a sales plan that actually gets hit

A plan built from enquiry flow and conversion. How to test it for reachability before the month starts.

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When a business already needs a sales team

Five signs that sales no longer hold together around the owner, and what to do first when there is no money for a team yet.

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How much does it cost to build a sales team

Our price is open: from $1500 a month, three months minimum. Inside — the do-it-yourself bill for August 2026 and what moves the sum in both directions.

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oversight

processes

How to roll out a CRM people actually use

Three reasons reps skip the CRM, and what to do before setup, during, and after.

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Which written rules a sales team actually needs

Four sets of rules without which a sales team runs on instinct, and what exactly belongs in each. Taken from our own build schedule.

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Rules for working in the CRM

Twelve points without which CRM data stops matching reality, and the three fields reps skip most often.

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Rules for handling inbound and outbound leads

Who takes an enquiry, within what time, what they do next, and what to do with the ones that arrive outside working hours.

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Rules for talking on the phone and in chat

What a rep has to establish before talking about the product, when to quote a price, and the things never to do.

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A sales rep's day: the running order and the priorities

The order a rep takes tasks in, when they call, when they write, and what they do in the first thirty minutes of the day.

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The sales process: how to describe it so people use it

A one-page process description: stages, inputs and outputs, owners and deadlines. And why a twenty-page diagram never gets used.

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A funnel in the CRM: what to put in the specification

What belongs in the specification for a funnel, which automations pay off most, and how to check that CRM numbers match the bank.

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Lead qualification: how to stop burning the team on the wrong customers

Four questions that tell you whether this is your customer, plus two ways to qualify financially on expensive products.

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The two-tier model: when your expert should not be selling

The rep qualifies and sells, the expert delivers. When this model pays off most, and what breaks inside it.

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A customer care team: taking the support role off sales

When reps spend half their time looking after customers who already bought, sales stop growing. What to move into a separate role.

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